If you have a bad case of the winter blues, remember that spring is right around the corner. With the new season coming, this means that planning your wedding for next year is about to begin! During these unprecedented times, it’s important to implement Covid-friendly practices into your wedding planning process. As experts in the wedding industry with over 20 years of experience, we’ve created this informative guide on everything you need to know about tented and outdoor wedding venues while planning for your special day.
Know Your Outdoor Wedding Venue Rules Before Confirming
Understand Limitations to Ensure a Stress-Free Planning Process
Before fully committing to your outdoor wedding venue and signing the paperwork, a crucial step in the process is understanding your venue’s rules and limitations. Every place is different, so asking these questions during the interview process will help you better gauge whether the venue can accommodate your needs:
- Is my team allowed to drive stakes into the ground to secure the tent?
- How early are we able to start setting up?
- Are there any noise restrictions that we should be aware of?
- Does the venue have access to a restroom, or will I need to provide facilities?
- Am I allowed to bring an outside caterer?
- Will sufficient power outlets be available, or do we need to bring a generator for electricity?
Additionally, understanding what size tent you want and comparing it to the amount of land your venue has is crucial to making sure you have the proper land-to-tent ratio.
Consider ‘Quality of Life’ Tent Additions
Examine Weather Trends, Climate, and Guests’ Comfort
When planning your wedding, you and your guests’ comfort should be the top priority. This includes shopping for your tent, too. Several additions can be packaged with your tent to ensure comfort as well as a backup plan for inclement weather. Some of the most luxurious and helpful additions include:
- A built-in floor to keep the bride and guests wearing heels comfortable and stable
- Air conditioning to battle a humid spring day
- Tent walls in case of spring rain or severe weather
Small additions like these may seem minuscule but make a world of difference, even if they’re merely precautionary measures. No one wants to remember their wedding as an uncomfortable experience, but rather as a well-prepared and pleasant day.
Book Your Tent and Venue Far In Advance
Treat Outdoor Wedding Venues Like Any Other Venue
Just because you’re having a tented wedding doesn’t mean that you can order it the week of your wedding and assume that it will be ready in time. An outdoor wedding venue should be treated just like any other venue, just like if you were to rent a ballroom in a hotel for your reception. These types of commitments need to be made almost a year in advance to ensure you can have the location and date of your choosing. Once you’ve found that perfect venue, it’s important to sign your contract as soon as you can to ensure you’ll be prepared for the day.
Leave the Assembly to the Experts
Skip Self-Assembly and Enjoy Your Wedding Day Worry-Free
Your wedding day should be about you making memories that will last a lifetime with the love of your life, not about waking up early to struggle while setting up a tent. Leave the setup and tear down to the experts so you can focus on getting ready and taking photos instead of worrying if everything will come together perfectly. By spending a little extra money on installation fees, you’ll be able to enjoy a stress-free day with your soon-to-be spouse.
No matter the size, style, or location of your spring wedding, a tent is the best way to be Covid safe and aware of the possibility of rain. By keeping these tips in mind, you’re setting yourself up for the best possible day with backup plans—rain or shine. Found the perfect outdoor wedding venue and looking for a tent? Contact the Smokehouse Grill today for a free quote on wedding tents, catering, and more.